Proper storage of Industrial safety documents

By Allison West.

Each year, the Occupational Safety and Health Administration (OSHA) publishes its Top Ten list of most-cited violations. For 2017, the number one cited violation was fall protection. The second most cited was general industry hazard communication.

OSHA’s standard for Hazard Communication requires “the development and distribution of information for employees regarding the hazards of chemicals used in the workplace, in the form of labels and safety data sheets (SDS) as well as training for employees to thoroughly understand the risks.” (

If you’re the one in charge of purchasing storage and organizing your company’s safety information, you should select products carefully. They should be made to stand up to rigorous use in demanding manufacturing environments; and protect from liquids, spills, and dirt.

This blog will describe the types of binders you should have, the contents that should be included in each and how to properly store them.

How to organize a Hazards Communication binder

After working for many years in a manufacturing facility, one thing I learned is that there are written policies and procedures for every process -- from wearing the correct protective clothing for the job; to receiving and shipping, to inventory and manufacturing processes, to name a few.

Why? So there can be a process for anyone to follow, at any time, to produce the same quality product every time, and in the safest way possible.

  • When it comes to organizing a hazards communication binder, there should be written procedures for updating and revising the binder; how to use it; and a method for creating an inventory list or index of contents.
  • SDS and other important safety information must be readily accessible and easily located by all workers.
  • Remember, time is of the essence when safety is at stake. The key is for workers to be able to access information quickly and easily.

PackZen industrial products organize, store and protect valuable information.

PackZen products keep your company’s safety information protected and safe. See how in this video:

PackZen’s industrial binders are completely enclosed case style three-ring binders. Critical safety documents are protected inside from spills, the elements and dirt.

  • feature bright highly designs that are easily seen and quickly located
  • made from durable polypropylene
  • are extremely lightweight – perfect for the factory floor!
  • customizable with your company logo
  • durable to withstand harsh manufacturing environments
  • standard and multiple compartment options

Safety Data Sheets (SDS) Binder

Companies often have complex and lengthy sets of safety documents – and this case provides plenty of room. Its extra-large capacity is a UniKeep exclusive.

These OSHA-required Safety Data Sheets contain information on the potential hazards (health, fire, reactivity and environmental) and how to work safely with the chemical products. They detail:

  • all hazards of a product and how to use it safely
  • what to expect if the recommendations are not followed
  • what to do if accidents occur
  • how to recognize symptoms of overexposure
  • what to do if such incidents occur

Lock Out/Tag Out Binder

"Lockout/Tagout" refers to specific practices and procedures to safeguard employees from the unexpected energization or startup of machinery and equipment. It also refers to procedures that protect against the release of hazardous energy during service or maintenance activities.

  • Employees can be seriously or fatally injured if machinery they service or maintain unexpectedly energizes, starts up, or releases stored energy

Standard Operating Procedures (SOP) Binder

Stand operating procedures are a set of step-by-step instructions compiled by an organization to help workers carry out complex routine operations. SOPs aim to achieve efficiency and quality and uniformity of performance. SOPs should also aim to reduce miscommunication on how things are done and result in fewer compliance issues.

Examples of standard operating procedures:

  • What protective clothing you should wear for working with wood
  • How to use a forklift to load a full bundle of 20’ L-type trusses
  • How to disinfect an examination room after a patient visit

Emergency Procedures Binder

An emergency is a serious, unexpected, often dangerous situation that requires immediate action. An emergency is upsetting but still requires us to be non-emotional and logical while managing it. Written procedures help to decrease panic and increase a measured, planned response.

  • An emergency procedure is a plan of specific steps and actions to be conducted in a certain order or manner, in response to an emergency event.
  • Examples: active shooter; a telephoned threat; severe weather events (tornadoes, fire; water; lightning); local school and community events.

Ready to get started?

PackZen products can be customized or privately labeled and are used by small and large companies alike. We can combine your ideas with our developmental expertise to create a product that is distinctly your own.

Call today 877-749-2127.